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24-0522
| 1 | 1. | Agenda Item | Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on March 12, 2024. | Approved | Pass |
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23-2214
| 1 | 2. | Agenda Item | Chief Administrative Office, Facilities Division and Probation Department, recommending the Board consider the following:
1) Approve Lease Agreement 8373 in the not-to-exceed amount of $1,653,392.28 with El Dorado Foothills, LLC, for Probation office spaces located at 3974 Durock Road in Shingle Springs; for a five (5) year term of April 1, 2024, to March 31, 2029; with two renewal options for three (3) years each;
2) Delegate authority to the Purchasing Agent to execute Lease Agreement 8373; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 8373, including future Options and Amendments that do not affect rates, contingent upon approval by County Counsel and Risk management.
FUNDING: General Fund (75%), AB109 (25%). | Approved | Pass |
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24-0122
| 1 | 3. | Agenda Item | Chief Administrative Office, Parks Division, recommending the Board consider the following pertaining to the Rubicon Parking Lot project:
1) Find in accordance with Chapter 3.13.030 of County Ordinance Code, Contracting Out, that environmental assessment services for the project requires specialty skills and qualifications as well as being temporary in nature;
2) Award Request for Qualifications 23-918-072 to Nichols Consulting Engineers, CHTD to provide environmental assessment services for project;
3) Approve and authorize the Chair to sign Agreement 8311 with Nichols Consulting Engineers, CHTD in the amount of $211,115 for a term effective upon execution through September 30, 2026; and
4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8311, excluding term extension and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: California State Parks - Off-Highway Vehicle Division. | Approved | Pass |
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24-0401
| 1 | 4. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following:
1) Award Bid 24-0028 for the purchase of Office Furniture to the low qualified bidders, Interior Spaces Corporation of Sacramento, CA; Miles Treaster and Associates of Sacramento, CA; and Walker's Office Supplies Incorporated of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract for each awarded bid category to Interior Spaces Corporation for Category 1 - Office Master Chairs in the amount of $100,000, Miles Treaster & Associates for Category 2 - HON Furniture in the amount of $10,000; Walker's Office Supplies, Incorporated for Category 3 - "Performance Line" Desking in the amount of $145,000 and Miles Treaster & Associates for Category 4 - Workrite Keyboard Trays in the amount $5,000, for a total amount of $260,000 for a thirty-six month term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contracts on an "as needed" basis during the awarded period as long as funding is available within th | Approved | Pass |
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24-0396
| 1 | 5. | Agenda Item | Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof.
FUNDING: Various. | Approved | Pass |
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24-0410
| 1 | 6. | Agenda Item | Clerk of the Board, based upon the recommendation of the Building Industry Advisory Committee, recommending the Board:
Appoint Brian Frazier, Building Industry Advisory Committee, Surveyors - Architects - Geologists - Engineers Member, Term Expiration 03/19/2027.
FUNDING: N/A | Approved | Pass |
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24-0426
| 1 | 7. | Agenda Item | Clerk of the Board, based on the recommendation of the Cameron Park Design Review Committee, recommending the Board make the following appointment to the Cameron Park Design Review Committee:
Appoint Timothy Powell, Resident Member, Term Expiration 03/19/2028.
FUNDING: N/A | Approved | Pass |
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24-0439
| 1 | 8. | Agenda Item | Clerk of the Board, based upon the recommendation of the El Dorado County Commission for Youth and Families, recommending the Board make the following appointment to the El Dorado County Commission for Youth and Families:
Appoint Olivia Byron-Cooper, Ex Officio Member as the Director of El Dorado County Health and Human Services Agency.
FUNDING: N/A | Approved | Pass |
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24-0280
| 2 | 9. | Agenda Item | Clerk of the Board, based upon the recommendation of the El Dorado County Early Care and Education Planning Council, recommending the Board appoint Molly Coolidge, Consumer Representative, to the El Dorado County Early Care and Education Planning Council with a Term Expiration of 03/19/2028. (Refer: 2/27/2024, Item 11)
FUNDING: N/A | Approved | Pass |
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24-0447
| 1 | 10. | Agenda Item | Clerk of the Board, on behalf of the El Dorado County Early Care and Education Planning Council, recommending the Board authorize the Chair to sign the Certification Statement regarding the composition of Local Childcare Planning Council Membership as mandated by Assembly Bill 1542.
FUNDING: N/A | Approved | Pass |
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24-0445
| 1 | 11. | Agenda Item | Clerk of the Board, based upon the recommendation of the Director of Environmental Management Department, recommending the Board make the following appointment to the El Dorado Solid Waste Advisory Committee:
Appoint Deana Watkins-Howey, City of Placerville Alternate, Term Expiration 3/19/2029.
FUNDING: N/A | Approved | Pass |
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24-0446
| 1 | 12. | Agenda Item | Human Resources Department recommending the Board:
1) Approve the bargaining unit designation change for one Sr. Administrative Analyst (position 3291) in the Treasurer-Tax Collector’s Office from Confidential to Professional;
2) Approve the bargaining unit designation change for one Administrative Technician allocation (position 3855) in the Treasurer-Tax Collector’s Office from General to Confidential; and
3) Adopt and authorize the Chair to sign Resolution 042-2024 to change the bargaining unit designations as noted above.
FUNDING: N/A | Approved | Pass |
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24-0357
| 1 | 13. | Agenda Item | Information Technologies Department recommending the Board:
1) Waive formal bid requirements in accordance with Purchasing Policy C-17 Section 3.4, Exemptions from Competitive Bidding, due to a competitively bid cooperative purchasing agreement being utilized for the acquisition of telephone system hardware;
2) Authorize the use of competitively bid Agreement NCPA 01-97 between Synnex Corporation and Region 14 Education Service Center for the acquisition of telephone system hardware necessary for the planned telephone system upgrade project;
3) Authorize the Purchasing Agent to issue a Purchase Order to ConvergeOne in the amount of $107,860.80 plus applicable shipping and taxes for Avaya G450 Migration Hardware; and
4) Authorize the Purchasing Agent to accept and execute ConvergeOne quote QU-000501718.
FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan. | Approved | Pass |
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24-0518
| 1 | 14. | Agenda Item | Supervisor Parlin recommending the Board make the following appointment to the Library Commission:
Appoint Alan Candee, District IV Member, Term Expiration 01/01/2027.
FUNDING: N/A | Approved | Pass |
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24-0124
| 1 | 15. | Agenda Item | Health and Human Services Agency (HHSA) as the Administrative Entity for the El Dorado Opportunity Knocks (EDOK) Continuum of Care (CoC) is recommending the Board:
1) Make findings that the provision of Coordinated Entry System (CES) services provided by Tahoe Coalition for the Homeless are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Authorize the Purchasing Agent to execute the finalized competitively bid Agreement for Services 8450 with Tahoe Coalition for the Homeless for provision of CES services to the EDOK CoC, similar in form and scope to the sample agreement attached (Attachment A), in the amount of $351,275.50 for the initial three-year term from April 1, 2024 through March 31, 2027, with the option to extend the term of the Agreement for two additional one-year terms through March 31, 2029, for a maximum five-year term, and maximum obligation of $585,459.1 | Approved | Pass |
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24-0474
| 1 | 16. | Agenda Item | Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of mental health inpatient services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign Amendment I to Agreement for Services 5298 with California Psychiatric Transitions Incorporated to extend the term an additional six (6) months through September 30, 2024, and update standard contract language, with no change to compensation;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 5298, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and
4) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 5298.
| Approved | Pass |
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24-0327
| 1 | 17. | Agenda Item | Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the First Amendment to Agreement for Services 7825 with Dewberry Engineers, Inc. to provide as-needed construction management services, increasing the not-to-exceed amount by $1,000,000 for a new not-to-exceed amount of $1,475,000, with no change to the term of the agreement, and updating contract language per California Department of Transportation federal funding requirements; and
2) Approve and authorize the Chair to sign Amendment 1 to Task Order 7825-01 with Dewberry Engineers, Inc., increasing the not-to-exceed amount by $128,859.53 for a new not-to-exceed amount of $548,859.53 for construction management services for three (3) CIP projects: Project 36105031 Oak Hills Road at "Sq_" Hollow Creek - Bridge Replacement, Project 36105061 Intersection Saftey/Pedestrian Safety Improvement - Oriental, Church, Racquet, & Pleasant Valley, and Project 36105062 Intersection Safety/Sight Triangle Improvement. (All Districts)
FUNDING: Various funding sources as detailed in the Department o | Approved | Pass |
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24-0324
| 1 | 18. | Agenda Item | Department of Transportation recommending the Board:
1) Remove one (1) Compression Testing Machine totaling $16,000 from the Fiscal Year 2023-2024 Fixed Asset list; and
2) Add one (1) Coarse Aggregate Shaker to the Fiscal Year 2023-24 Fixed Asset list totaling $11,000. (All Districts)
FUNDING: Road Fund (100%). | Approved | Pass |
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23-0058
| 1 | 19. | Agenda Item | Department of Transportation recommending the Board consider the following pertaining to the Harvard Way and Clermont Way Intersection Improvements Project, Capital Improvement Program project number 36105080:
1) Approve and adopt the Plans and Contract Documents, Contract 8045, and authorize the Chair to sign the Plans;
2) Authorize advertisement for construction bids; and
3) Approve and authorize the Chair to sign the Construction and Funding of Transportation Improvement Agreement between the County and the El Dorado Union High School District. (District I)
FUNDING: Traffic Impact Fee - Zone C Funds (91%) and Road Fund (9%). (Local Funds) | Approved | Pass |
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24-0014
| 1 | 20. | Agenda Item | Department of Transportation recommending the Board approve and authorize the Chair to sign the Second Amendment to Pacific Gas and Electric Company Utility Agreement 1, increasing total compensation to $226,747.01, to provide payment to Pacific Gas and Electric Company for utility relocation services performed, which were necessary prior to construction of the Mosquito Road Bridge at South Fork American River - Bridge Replacement Project, Capital Improvement Program number 77126/36105028.
FUNDING: Highway Bridge Program Funds (99.8%), Road Fund (0.1%) and Sacramento Municipal Utility District Funds (0.1%). (Federal and Local Funds) | Approved | Pass |
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24-0419
| 1 | 21. | Agenda Item | Planning and Building Department requesting the Board approve and authorize the Chair to sign a budget transfer reducing contingency and increasing special department expense by $15,626 to reimburse developer for unspent funds deposited by the developer in 2007 to the Missouri Flat Project Management special revenue fund for the Diamond Dorado Retail Center project. (4/5 vote required)
FUNDING: Developer Funded. | Approved | Pass |
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24-0345
| 1 | 22. | Agenda Item | Planning and Building Department, Airports Division, recommending the Board:
1) Authorize the Chief Administrative Officer to sign and submit to CALFIRE a timber harvest exemption form for the removal of approximately three acres of trees necessary for the safety of operations at the Georgetown Airport; and
2) Approve and authorize the Chair to sign a budget transfer increasing revenue and appropriations by $50,000 for the Georgetown Airport for Fiscal Year 2023-24 to fund tree removal work. (4/5 vote required)
FUNDING: General Fund. | Approved | Pass |
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24-0443
| 1 | 23. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board receive and file the following reports: 2022 General Plan Annual Progress Report, 2023 Housing Element Annual Progress Report, and 2023 General Plan Annual Progress Report following public comment for submittal to the California Governor’s Office of Planning and Research and to the California Department of Housing and Community Development.
FUNDING: General Fund. | Approved | Pass |
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24-0448
| 1 | 24. | Agenda Item | Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board adopt and authorize the Chair to sign Resolution 044-2024, authorizing the Planning and Building Department Director to execute Amendment 1 to Standard Agreement 20-LEAP-14912 and subsequent amendments thereto that do not affect the dollar amount and to sign other grant related documents, contingent upon approval by County Counsel and Risk Management.
Funding: Local Early Action Planning Grant Funds. | Approved | Pass |
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24-0432
| 1 | 25. | Agenda Item | Sheriff's Office recommending the Board consider the following:
1) Make findings in accordance with Ordinance 3.13.030(b) that the services provided by the Contractor are in the best interest of the public and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement 8382 with Siemens Industry, Inc., for maintenance, testing and repairs as needed of the Fire Alarm Systems at the Placerville Jail for the term April 1, 2024 - March 31, 2029, in a not-to-exceed amount of $75,000; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 8282 including future amendments which do not increase the maximum dollar amount or term of the Contract, and contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund. | Approved | Pass |
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24-0430
| 1 | 26. | Agenda Item | Planning and Building Department, Economic Development Division and the Board of Supervisors Community and Economic Development Advisory Committee (CEDAC) Reorganization Ad Hoc Committee (Ad Hoc Committee), recommending the Board consider the following:
1) Review the Proposed Bylaws created by CEDAC and reviewed by the Ad Hoc Committee;
2) Provide direction on rescinding Resolution 177-2017 and adopting a new resolution based on the accepted structure and purposes detailed in the proposed Bylaws;
3) Direct staff on next steps regarding the structure of CEDAC; and
4) Direct staff and the Ad Hoc committee to come back to the Board with a proposed work plan that aligns with the County's strategic plan element of Thriving Economy.
FUNDING: N/A | Approved | Pass |
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24-0603
| 1 | | Agenda Item | OPEN FORUM (See Attachment) | | |
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24-0455
| 1 | 27. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. | No Action Reported. | |
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24-0505
| 1 | 28. | Closed Session Item | Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources or designee: Unrepresented Employee: Chief Probation Officer. | No Action Reported. | |
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24-0517
| 1 | 29. | Closed Session Item | Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: AAA Insurance/Johnny A. Garcia Claim No. 24.00011 Number of potential cases: (1). | Action Reported | |
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24-0550
| 1 | 30. | Agenda Item | Director of Transportation, serving as the Road Commissioner, recommending the Board consider the following:
1) Receive and file the update as required under Resolution 041-2024, providing a status update on the Patterson Drive Sinkhole emergency road repair; and
2) Determine an emergency continues to exist on Patterson Drive in Diamond Springs due to a sinkhole resulting from a failed culvert, and that such emergency will not permit a delay resulting from a competitive solicitation, as detailed in Resolution 041-2024. (4/5 vote required)
FUNDING: Road Fund. | Approved | Pass |
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24-0581
| 1 | 31. | Agenda Item | Assessor’s Office recommending the Board:
1) Waive the 180-day waiting period for extra help employment of CalPERS retired annuitant to fill a critically needed position within the Assessor’s Office;
2) Adopt and authorize the Chair to sign Resolution 045-2024 authorizing the appointment of Rebecca A. Klare as a retired annuitant for the position of extra help Supervising Appraiser, effective March 21, 2024; and
3) Authorize an exception to Personnel Rule 604.5 to hire the annuitant at Step 5.
FUNDING: General Fund. | Approved | Pass |
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24-0560
| 1 | 32. | Agenda Item | Supervisor Thomas along with Senator Marie Alvarado-Gil presenting Christa Campbell with Senate District 4 Honoree for the 2024 Woman of the Year Award/Women Making HERstory for El Dorado County.
FUNDING: N/A | No Formal Action | |
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